Gmail Tricks You Wish You Knew Before

Gmail is the most popular and widely used email service in the world. We really can not live a single day without communicating through Gmail. Every person or even every website who has something to offer wants to reach your Gmail account and then flood your inbox with their emails. So here is a complete list of gmail tricks, This will help you manage your Gmail account better…



A complete List Of Gmail Tricks :


1.Choose the email that you want to block future messages from.


  • Solution 1.


gmail filter settings


stop getting bothered by unwanted emails that trick you from finding your important emails.

     The quickest way to create a block filter is to select a message from a sender that you want to block.

     Open the message, click the “More” button, and then select “Filter messages like these”.

     The Filter window will appear at the top of the screen with the sender’s address in the “From field”


  • Solution 2:


Gmail Settings


You can also start a filter from search by clicking the Gear icon, selecting Settings,


filter messages


   Clicking the Filters tab, and then clicking the “Create new filter” link at the bottom of the page. 

   You will then need to enter the address you want to block in the “From” field.


Solution 3 :

  • Add any additional information.


filter text


  Besides blocking from a specific email address, you can also choose to filter by recipient, subject line, key words, attachment size and more. Once you are finished customizing the filter, click “Create filter with this search”.


2.Get the filter to delete matching emails.


deleting mails by filter


On the next screen of the filter window, you can choose what happens with any emails that match the filter. If you want to block the email address, check the “Delete it” box. This will keep the email from appearing in your inbox and immediately delete it.


3.Apply the filter to past messages.


If you have multiple messages in your inbox from the address you want to block and want to get rid of all of them in one fell swoop, check the “Also apply the filter to matching conversations” box. Any messages you’ve already received that meet your filter criteria will be deleted along with future messages.


4.Creating a Filter to Sort and Apply Labels


Add a new filter,Labels are a way to sort emails in Gmail, since there is nor folder feature. Labels help you to categorize your emails and keep your inbox from overflowing.




You can create a filter by clicking the Gear icon, selecting Settings, clicking the Filters tab, and then clicking the      “Create new filter” link at the bottom of the page.



5.Enter in the filter criteria.


There are a variety of ways that you can filter your incoming messages. The choices you make will depend on what you want to filter.


Creating labels in gmail for filter


For example, if you want all emails from your favorite online store to be filtered into one label, you might enter the  email address for the mailing list into the “From” field, or put the store’s name in the “Has the words” field.

  If you want to create a label for all of your emails that have attachments, you can check the “Has attachment” box.

If you want to create a label for an event or for certain conversations that have the same subject line, you can enter    it into the “Subject” field.



6.Apply a label to your filter criteria.


Once you’ve determined what messages will be filtered, you can create a label for them. In the next window, check the “Apply the label” box, and then click the drop-down menu next to it. Select “New label” and then create the label you want to apply. You can choose to make the label appear nested under an existing label for more organization.


labels for filter in gmail


7.Choose whether or not the messages should appear in your inbox.


By default, a label will be applied to the messages, but they will still appear in your inbox. If you’d rather sort them a bit so that you only see the messages when you select the label, check the “Skip the Inbox” box.


skiping filtered messages in gmailk


8.Click Create filter.


Your new labeling filter will be created, and your new label will be selectable on the left side of the Gmail page. Any messages that fit the filter you created will appear when you click the label.


For more information about customizing your account just click HERE


9.Send and archive button ;


send and archive button of gmail


To set this up, you need to enable the “Send & Archive” button in your compose window. Click on the button at the    top right and go to Settings.

Next, scroll down until you reach the “Send and Archive” category. Select the“Show ‘Send & Archive’ button in  reply”.

Make sure to save your settings. To do that, scroll down and click on the “Save Changes” button.

Now when you reply to your emails, you will see a “Send & Archive” button next to the “Send” button. When you  want the option to archive your email conversation, you can choose the Send+Archive button instead of the regular  “Send” button.

  In case you accidentally archived the wrong email thread, you can click the Undo link that will appear near the top  of your inbox right after the message has been sent.


1o. In-search operator


In searches in gmail



 Use the In search operator to view mails in a particular location or label. Simply type in:before your search  keyword.


 11.The Subject search operator:


Subject : searches


The Subject search operator is used to list all those mails with the specified subject.



12.Filename search operator :


File name search


With the Filename search operator, you can search for those mails which have the specified file type or name.



13.Before and after Search Operator:


Before and after search for gmail


 By before search operator  ou can list all those emails sent or received before the specified date

  and the After search operator lists the emails sent or received after the specified date.


14.Mute Threads :


Mute threads in gmail



Thinking about getting rid of unwanted emails from different threads?

 Then select the disturbing threads and hit More actions to Mute them.


15.How to undo sent mails:

Want to think more about the mail but then realized you have hit the Send button? Don’t worry, there is a solution for that_


Undo button and time period selection


   Click on the gear icon to go to Settings.

   Now under the tab General, select the option Enable Undo Send.

   You can set the Send cancellation period to 30s and now once you send a mail, you will have an option at the    top to undo the send.

   Here select the longest send cancellation period possible.



Undo option in gmail


After the undo setting is selected you would see an undo option appearing every time mail sent conformation  shows.


16. Delete Large Mails :

Are you nearly approaching the storage limit in Gmail? You can check and delete the big emails this way :



size search in gmail


Trash biggest messages immediately by searching “size:[x number]m” (including quotes is important), and the    results will display all email bigger than [x number] of megabytes


17. Add Email to tasks :

You can add your emails to tasks so that you can always attend priority emails

   In the upper left, click the Gmail drop-down menu to open your Tasks window.

   To add an email to Tasks, select it from the inbox or open it, then click the More tab at the top. Select Add to Tasks.


Task menu in gmail


In your Tasks window, you’ll now see a list of emails that need responding to.

  Click on the task to go directly to the thread without having to search for it.

   In your Tasks window, you’ll now see a list of emails that need responding to. Click on the task and it would go to      the thread even if you don’t search for it.


18. Make your inbox comfortable :

If your account looks more of a dump then try for the  comfier version for better visual experience.

In the gear icon on the top right, select the “Comfortable” display density. This will increase the space between emails, and add some more white space in the right side navigation.


Comfortable user experience


19.Show Unread Messages in Tabs :

For the people who works with multiple tabs opened in the window can select unread messages button .

A Google Labs extension called “Unread message icon” shows you how many unread emails are in your inbox.

It updates automatically so you don’t have to keep opening your inbox — just glance quickly at the tab! Go to Settings > Labs tab > Enable “Unread message icon.”


unread messages icon


20.Read Gmail Offline :

It is one of the most interesting features of google.It’s a Chrome extension that allows you to read, respond to, search, and archive emails without an Internet connection.


   Click on the gear icon (top right) > Settings, then click the Gmail Offline tab.

   You’ll need to let the extension sync and download emails for a little while before you get offline.

   this extension doesn’t take up any space on your hard drive.



Gmail offline



21.Multiple Inboxes :

It creates extra inboxes within the default inbox so that you can see more messages at once.

Go to Settings > Labs and enable “Multiple Inboxes”. When you relaunch Gmail you will see a new tab in Settings called “Multiple Inboxes” and there you can define up to 5 custom inboxes.

Multiple inboxes in gmail

For instance, you can keep a list of all “Starred” messages or “Important” messages or both as a new inbox.


22.Quick Links

Quick Links adds a new widget in your inbox that gives one-click access to any Gmail URL. Go to Settings > Labs and enable “Quick Links”.

Quick Links in Gmail

It adds a new box to the left sidebar and you can add any bookmark-able URL in Gmail as a “Quick Link.


22.Google Calendar Gadget

Want to access Google Calendar right inside your Gmail inbox? Go to Settings > Labs and enable “Google Calendar Gadget”. It will create a new widget in your inbox


23.Auto Advance

“Auto-advance” is a labs feature that automatically shows the next conversation (instead of going back to inbox) when you archive, delete, or mute a conversation.

Auto advance settings in Google


24.Personal level indicators


Want to identify messages that are sent only to you? It’s possible with “Personal level indicators”. Go to Settings > General and you can check “Show indicators” by scrolling down to “Personal level indicators” section.


Personal level indicators in Gmail


Gmail will then display an arrow for all messages sent to your email address (except newsletters). And it will show a double arrow if you are the only recipient of the message.

Hope you find the blog useful for better Gmail usage,You can read more about your Gmail account  HERE 


25.Preview Pane :


When you enable it, you can read all your messages in a new preview pane so that you don’t have to open each message to read its content.

It’s more effective when you have a large screen as otherwise it will reduce the available reading space.


Preview pane in Gmail


Go to Settings > Labs and enable “Preview Pane”. You will see a new button in Gmail to change the layout of your inbox. It allows you to split the inbox horizontally or vertically.


26.HTML Signature


You can add signatures at the end of all outgoing mails by going to Settings > General and scrolling down to Signature section. It’s not possible to add HTML codes in your signature but you can use the available formatting tools to create a signature with images, links, bullets, etc.


Adding HTML signature in Google


27.”+” Addressing :


You can access unlimited email addresses from just one gmail address of yours.

Type a plus (“+”) sign and any combination of words or numbers after your email address. For example, I can use the address to sign up for Twitter or use to sign up for Facebook.You can use it with filters.


28.Find who’s spamming you :


You can find who is spamming on you by simply using Plus Addressing this way: So, next time when you sign up for a newsletter use your address. And you can easily filter out such emails by .


29.Drag and Drop Images :


You can drag and drop images in compose window, but remember gmail makes t appear in the body of the message but not as an attachments.


Drag and drop feature in gmail


30.Canned responses :


Forget about typing the same message over and over again, You can now save a template and insert it in a compose window in single click.this is gmail’s ” Canned Response “.


Canned response in Gmail


Go to Settings > Labs and enable “Canned Responses”. You can automatically send “canned responses ” by creating filters too.


31.Recent Activity :

Click on the bottom corner of your inbox, You can check here all the activities from your account to detect if anyone else is using your account.


Account activity in gmail


Her it will show access type and ip addresses with time and date , You can set alerts for your account activity also.


Activity details in gmail


32.Vacation Responder :


This is another interesting feature of gmail that you gmail sends a auto-response when vacation responder is turned on. When a person emails you twice in four days auto response is followed,each time you edit the response message gmail send it to the email id of a person who is contacting you.


Vacation responder in gmail


If you want to send an auto response when you are on a vacation then you can turn on Vacation Responder. Go to Settings > General and scroll down to “Vacation responder” section to turn it on.


33.Keyboard Shortcuts :


Now you’ll be able to tap keys to navigate, read and compose emails from any Gmail screen. Here are some of the commands I find most useful:
[ – Archive the conversation that you’re viewing and opens the next conversation
gi – Return to the inbox from any page within Gmail
k and j – Navigate between newer and older conversations, respectively, while reading emails
r – Reply to the conversation you’re viewing
l – Add a label to the conversation you’re viewing
/ – Place the cursor in the Gmail search box

Yes it takes time to remember the shortcuts but once you master this it can effectively decrease your effort.


34.Add more POP 3 accounts :


One of the key feature of Gmail is its ability to fetch messages from your other email accounts such as, Yahoo Mail, or any other POP3 email accounts.


Adding pop3 accounts in gmail


Go to Settings > Accounts and Import and scroll down to “Check mail from other accounts (using POP3)” section to add up to 5 POP3 accounts.


35.Switch to more accounts :


If you have more than one Gmail accounts you can add them all. No need to log out each time you want to access another account.Just click your profile picture at the top right corner and click the “Add account” button to login to another Gmail account (without logging out from the existing account).


Adding another account in gmail


36.Find from attachments :

You can search from your gmail attachments also.  You have to enter a search query, Gmail searches inside the attachments as well.If you want to search only messages with attachments then you can use the following syntax

search query : attachment

If you want to find any particular file then search this way

Search Query : Attachment file name : example.txt /Search query : attachment file name : example.pdf


37.Email Forwarding :


If you want to forward all your emails from another account,You can go to Settings > Forwarding and POP/IMAP and add a forwarding address by clicking on the “Add a forwarding address” button.


Email forwarding in gmail


38.Import Contacts :


Want to import all your messages and contacts from your other email accounts like Yahoo Mail,, AOL, or any other POP3 account to Gmail
Go to Settings > Accounts and Import and click the “Import mail and contacts” option to get started.


Import contacts in gmail account


39.Show Quoted Text :


If you want to quote only the selected text (instead of the whole content) when you reply to a message youu can use the “Quote selected text” labs feature. Go to Settings > Labs and enable “Quote Selected Text”.Now  when you want to quote a specific text you can highlight it using your mouse and click the “Reply” button. If you do not want to highlight a specific text, simply click the “Reply” button without selecting a text portion.


Show quoted text feature in Gmail



40.Sign out Remotely :


If you have forgot to log out from a public desktop you can go to the activity section and log out from every device remotely.


Log out remotely



Hope you found these gmail tricks useful.


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jingyansu choudhury

jingyansu choudhury

Hello World, I am the Founder And CEO Of Techyuga. I am working on building Techyuga to become India's No.1 end-to-end repair hub for all kinds of devices.