Gmail is the most popular and widely used email service in the world. We really can not live a single day without communicating through Gmail. Every person or even every website who has something to offer wants to reach your Gmail account and then flood your inbox with their emails. So here is a complete list of gmail tricks, This will help you manage your Gmail account better…
A complete List Of Gmail Tricks :
1.Choose the email that you want to block future messages from.
- Solution 1.
stop getting bothered by unwanted emails that trick you from finding your important emails.
The quickest way to create a block filter is to select a message from a sender that you want to block.
Open the message, click the “More” button, and then select “Filter messages like these”.
The Filter window will appear at the top of the screen with the sender’s address in the “From field”
- Solution 2:
You can also start a filter from search by clicking the Gear icon, selecting Settings,
Clicking the Filters tab, and then clicking the “Create new filter” link at the bottom of the page.
You will then need to enter the address you want to block in the “From” field.
Solution 3 :
- Add any additional information.
Besides blocking from a specific email address, you can also choose to filter by recipient, subject line, key words, attachment size and more. Once you are finished customizing the filter, click “Create filter with this search”.
2.Get the filter to delete matching emails.
On the next screen of the filter window, you can choose what happens with any emails that match the filter. If you want to block the email address, check the “Delete it” box. This will keep the email from appearing in your inbox and immediately delete it.
3.Apply the filter to past messages.
If you have multiple messages in your inbox from the address you want to block and want to get rid of all of them in one fell swoop, check the “Also apply the filter to matching conversations” box. Any messages you’ve already received that meet your filter criteria will be deleted along with future messages.
4.Creating a Filter to Sort and Apply Labels
Add a new filter,Labels are a way to sort emails in Gmail, since there is nor folder feature. Labels help you to categorize your emails and keep your inbox from overflowing.
You can create a filter by clicking the Gear icon, selecting Settings, clicking the Filters tab, and then clicking the “Create new filter” link at the bottom of the page.
5.Enter in the filter criteria.
There are a variety of ways that you can filter your incoming messages. The choices you make will depend on what you want to filter.
For example, if you want all emails from your favorite online store to be filtered into one label, you might enter the email address for the mailing list into the “From” field, or put the store’s name in the “Has the words” field.
If you want to create a label for all of your emails that have attachments, you can check the “Has attachment” box.
If you want to create a label for an event or for certain conversations that have the same subject line, you can enter it into the “Subject” field.
6.Apply a label to your filter criteria.
Once you’ve determined what messages will be filtered, you can create a label for them. In the next window, check the “Apply the label” box, and then click the drop-down menu next to it. Select “New label” and then create the label you want to apply. You can choose to make the label appear nested under an existing label for more organization.
7.Choose whether or not the messages should appear in your inbox.
By default, a label will be applied to the messages, but they will still appear in your inbox. If you’d rather sort them a bit so that you only see the messages when you select the label, check the “Skip the Inbox” box.
8.Click Create filter.
Your new labeling filter will be created, and your new label will be selectable on the left side of the Gmail page. Any messages that fit the filter you created will appear when you click the label.
For more information about customizing your account just click HERE
9.Send and archive button ;
To set this up, you need to enable the “Send & Archive” button in your compose window. Click on the button at the top right and go to Settings.
Next, scroll down until you reach the “Send and Archive” category. Select the“Show ‘Send & Archive’ button in reply”.
Make sure to save your settings. To do that, scroll down and click on the “Save Changes” button.
Now when you reply to your emails, you will see a “Send & Archive” button next to the “Send” button. When you want the option to archive your email conversation, you can choose the Send+Archive button instead of the regular “Send” button.
In case you accidentally archived the wrong email thread, you can click the Undo link that will appear near the top of your inbox right after the message has been sent.
1o. In-search operator :
Use the In search operator to view mails in a particular location or label. Simply type in:before your search keyword.
11.The Subject search operator:
The Subject search operator is used to list all those mails with the specified subject.
12.Filename search operator :
With the Filename search operator, you can search for those mails which have the specified file type or name.
13.Before and after Search Operator:
By before search operator ou can list all those emails sent or received before the specified date
and the After search operator lists the emails sent or received after the specified date.
14.Mute Threads :
Thinking about getting rid of unwanted emails from different threads?
Then select the disturbing threads and hit More actions to Mute them.
15.How to undo sent mails:
Want to think more about the mail but then realized you have hit the Send button? Don’t worry, there is a solution for that_
Click on the gear icon to go to Settings.
Now under the tab General, select the option Enable Undo Send.
You can set the Send cancellation period to 30s and now once you send a mail, you will have an option at the top to undo the send.
Here select the longest send cancellation period possible.
After the undo setting is selected you would see an undo option appearing every time mail sent conformation shows.
16. Delete Large Mails :
Are you nearly approaching the storage limit in Gmail? You can check and delete the big emails this way :
Trash biggest messages immediately by searching “size:m” (including quotes is important), and the results will display all email bigger than of megabytes
17. Add Email to tasks :
You can add your emails to tasks so that you can always attend priority emails
In the upper left, click the Gmail drop-down menu to open your Tasks window.
To add an email to Tasks, select it from the inbox or open it, then click the More tab at the top. Select Add to Tasks.
In your Tasks window, you’ll now see a list of emails that need responding to.
Click on the task to go directly to the thread without having to search for it.
In your Tasks window, you’ll now see a list of emails that need responding to. Click on the task and it would go to the thread even if you don’t search for it.
18. Make your inbox comfortable :
If your account looks more of a dump then try for the comfier version for better visual experience.
In the gear icon on the top right, select the “Comfortable” display density. This will increase the space between emails, and add some more white space in the right side navigation.
19.Show Unread Messages in Tabs :
For the people who works with multiple tabs opened in the window can select unread messages button .
A Google Labs extension called “Unread message icon” shows you how many unread emails are in your inbox.
It updates automatically so you don’t have to keep opening your inbox — just glance quickly at the tab! Go to Settings > Labs tab > Enable “Unread message icon.”
20.Read Gmail Offline :
It is one of the most interesting features of google.It’s a Chrome extension that allows you to read, respond to, search, and archive emails without an Internet connection.
Click on the gear icon (top right) > Settings, then click the Gmail Offline tab.
You’ll need to let the extension sync and download emails for a little while before you get offline.
this extension doesn’t take up any space on your hard drive.
21.Multiple Inboxes :
It creates extra inboxes within the default inbox so that you can see more messages at once.
Go to Settings > Labs and enable “Multiple Inboxes”. When you relaunch Gmail you will see a new tab in Settings called “Multiple Inboxes” and there you can define up to 5 custom inboxes.
For instance, you can keep a list of all “Starred” messages or “Important” messages or both as a new inbox.
Quick Links adds a new widget in your inbox that gives one-click access to any Gmail URL. Go to Settings > Labs and enable “Quick Links”.
It adds a new box to the left sidebar and you can add any bookmark-able URL in Gmail as a “Quick Link.
22.Google Calendar Gadget
Want to access Google Calendar right inside your Gmail inbox? Go to Settings > Labs and enable “Google Calendar Gadget”. It will create a new widget in your inbox
“Auto-advance” is a labs feature that automatically shows the next conversation (instead of going back to inbox) when you archive, delete, or mute a conversation.
24.Personal level indicators
Want to identify messages that are sent only to you? It’s possible with “Personal level indicators”. Go to Settings > General and you can check “Show indicators” by scrolling down to “Personal level indicators” section.
Gmail will then display an arrow for all messages sent to your email address (except newsletters). And it will show a double arrow if you are the only recipient of the message.
Hope you find the blog useful for better Gmail usage,You can read more about your Gmail account HERE
25.Preview Pane :
When you enable it, you can read all your messages in a new preview pane so that you don’t have to open each message to read its content.
It’s more effective when you have a large screen as otherwise it will reduce the available reading space.
Go to Settings > Labs and enable “Preview Pane”. You will see a new button in Gmail to change the layout of your inbox. It allows you to split the inbox horizontally or vertically.
You can add signatures at the end of all outgoing mails by going to Settings > General and scrolling down to Signature section. It’s not possible to add HTML codes in your signature but you can use the available formatting tools to create a signature with images, links, bullets, etc.
27.”+” Addressing :
You can access unlimited email addresses from just one gmail address of yours.
Type a plus (“+”) sign and any combination of words or numbers after your email address. For example, I can use the address firstname.lastname@example.org to sign up for Twitter or use email@example.com to sign up for Facebook.You can use it with filters.
28.Find who’s spamming you :
You can find who is spamming on you by simply using Plus Addressing this way: So, next time when you sign up for a newsletter use your firstname.lastname@example.org address. And you can easily filter out such emails by .
29.Drag and Drop Images :
You can drag and drop images in compose window, but remember gmail makes t appear in the body of the message but not as an attachments.
30.Canned responses :
Forget about typing the same message over and over again, You can now save a template and insert it in a compose window in single click.this is gmail’s ” Canned Response “.
Go to Settings > Labs and enable “Canned Responses”. You can automatically send “canned responses ” by creating filters too.
31.Recent Activity :
Click on the bottom corner of your inbox, You can check here all the activities from your account to detect if anyone else is using your account.
Her it will show access type and ip addresses with time and date , You can set alerts for your account activity also.
32.Vacation Responder :
This is another interesting feature of gmail that you gmail sends a auto-response when vacation responder is turned on. When a person emails you twice in four days auto response is followed,each time you edit the response message gmail send it to the email id of a person who is contacting you.
If you want to send an auto response when you are on a vacation then you can turn on Vacation Responder. Go to Settings > General and scroll down to “Vacation responder” section to turn it on.
33.Keyboard Shortcuts :
Now you’ll be able to tap keys to navigate, read and compose emails from any Gmail screen. Here are some of the commands I find most useful:
[ – Archive the conversation that you’re viewing and opens the next conversation
gi – Return to the inbox from any page within Gmail
k and j – Navigate between newer and older conversations, respectively, while reading emails
r – Reply to the conversation you’re viewing
l – Add a label to the conversation you’re viewing
/ – Place the cursor in the Gmail search box
Yes it takes time to remember the shortcuts but once you master this it can effectively decrease your effort.
34.Add more POP 3 accounts :
One of the key feature of Gmail is its ability to fetch messages from your other email accounts such as Outlook.com, Yahoo Mail, or any other POP3 email accounts.
Go to Settings > Accounts and Import and scroll down to “Check mail from other accounts (using POP3)” section to add up to 5 POP3 accounts.
35.Switch to more accounts :
If you have more than one Gmail accounts you can add them all. No need to log out each time you want to access another account.Just click your profile picture at the top right corner and click the “Add account” button to login to another Gmail account (without logging out from the existing account).
36.Find from attachments :
You can search from your gmail attachments also. You have to enter a search query, Gmail searches inside the attachments as well.If you want to search only messages with attachments then you can use the following syntax
search query : attachment
If you want to find any particular file then search this way
Search Query : Attachment file name : example.txt /Search query : attachment file name : example.pdf
37.Email Forwarding :
If you want to forward all your emails from another account,You can go to Settings > Forwarding and POP/IMAP and add a forwarding address by clicking on the “Add a forwarding address” button.
38.Import Contacts :
Want to import all your messages and contacts from your other email accounts like Yahoo Mail, Outlook.com, AOL, or any other POP3 account to Gmail
Go to Settings > Accounts and Import and click the “Import mail and contacts” option to get started.
39.Show Quoted Text :
If you want to quote only the selected text (instead of the whole content) when you reply to a message youu can use the “Quote selected text” labs feature. Go to Settings > Labs and enable “Quote Selected Text”.Now when you want to quote a specific text you can highlight it using your mouse and click the “Reply” button. If you do not want to highlight a specific text, simply click the “Reply” button without selecting a text portion.
40.Sign out Remotely :
If you have forgot to log out from a public desktop you can go to the activity section and log out from every device remotely.
Hope you found these gmail tricks useful.